VERITAS ASSOCIATES INC.

P. O. Box 7536
The Woodlands, TX 77387-7536
281-364-1111
281-362-0099 (Fax)


MANAGEMENT SYSTEM AUDITS
A management systems audit is typically designed to be used in conjunction with a rig inspection. In short a Management System Audit is designed to determine how well a company documents what it does and how well it does what it documents. It is important that any business supports its operations with effective and documented management systems. The Management Systems Audit is performed using API Specification Q1 "Specification for Quality Programs" Fifth Edition, dated Dec. 1, 1994 and ISO 9002.

An Outline of the Veritas Associates Management Systems Audit is as Follows:

QUALITY ASSURANCE PROGRAM Is the program documented? Is there a quality assurance policy? Is there a mission statement defining what is expected from the program? Does a general company-wide Total Quality Management Program exist? Is the quality effort supported by senior management? Do the workforce and the rig supervisors understand and support the program? 
MANAGEMENT OBJECTIVES Are management objectives and goals documented? Are the objectives and goals reasonable? Are the objectives and goals measurable? Are objectives and goals defined for: Safety, Mechanical Downtime, Rig Performance, Environmental Protection, and Training? Have plans been formulated to achieve these goals and objectives? Do the workforce and rig supervisors understand and support these plans, goals and objectives? Are the plans tracked?
MANAGEMENT RESPONSIBILITIES Are management responsibilities documented and defined? Are job descriptions documented and clearly defined? Are performance reviews done? Do the performance reviews reflect the job descriptions, goals and plans? Are management responsibilities defined for: Safety, Emergency Response, Maintenance, Training, Rig Performance, Customer Satisfaction and Pollution Control?
MANAGEMENT SYSTEMS Does a policy manual exist? Is it a controlled document? How are policies enforced? How is management assured that policies are being enforced?
PLANNING AND CONTRACT REVIEW Is a formal contract review performed with operations, sales and senior management? Does the contract review clearly define the level of operational performance expected? Are pre-spud meetings held? Do written plans exist that ensure operations can be performed in terms of the contract?
DOCUMENTATION AND MANAGEMENT OF CHANGE How are changes in policy and procedures carried out? Are the management systems live? Can the systems be readily changed? Can the workforce recommend changes?
MATERIALS CONTROL AND WAREHOUSING Do they have an approved vendor list? What are the criterion for being on the approved vendor list? Is a quality assessment done in the selection of vendors? Do they purchase Original Equipment Manufacturers parts when possible? How are repair shop facilities selected? Do they have a perpetual inventory system on the rig? Do they maintain an inventory and a list of critical (shut down) spares?
VENDOR SUPPLIED EQUIPMENT How is inferior quality equipment documented? How are poor quality parts and services assessed? How is the safety impact of inferior equipment and services documented? Are parts inspected formally to ensure good quality? Are inferior parts returned to the vendors for credit?
IDENTIFICATION AND TRACEABILITY Is traceability documented? Is machinery history kept? Are machinery name tags in place? If name tags are lost or destroyed how can the equipment be identified? Are service ratings on all machinery documented? Are part numbers, service ratings, and specifications kept in a secure place?
PROCESS CONTROL Are all drawing files kept up to date? How are machinery and structural changes documented? How are machinery and structural changes approved? How is rig modifications such as piping and electrical wiring changes documented? Do the drawings reflect changes and modifications? Do they have a hot work permit system? Do they have a permit to work system? Do changes and modifications require regulatory body approval? Does a lock out tag out system exist? What is the management assurance system that ensures that modifications are properly approved?
INSPECTION AND TESTING What inspection procedures are documented? How are pressure and weight gauges tested? What is the quality assurance system that assures them that all pressure and weight gauges are accurate? Do they NDT the weight bearing structures? Do they NDT lifting equipment as part of a routine maintenance system? Do the do vibration analysis on machinery? Do they infrared test the electrical equipment? Do the have oil samples analyzed? Do they have samples of the BOP closing system analyzed?
MAINTENANCE SYSTEM Do they have a documented maintenance system? Is the maintenance system a repair when broken system, a preventive, or a predictive maintenance system? What equipment is changed out on a predictive failure schedule? How is the drill line, fluid ends, engines, electrical generators and motors, crane wires changed out or overhauled? Are electrical motors and generators meggered as part of routine maintenance?
INSPECTION AND TESTING PROCEDURES AND STATUS Is testing a part of the routine maintenance system? Are testing procedures documented? Are third party inspection companies used? Is third party inspection a part of the maintenance program? Is the derrick inspected on a routine basis? Is the vessel hull, the cranes, and substructure inspected on a routine basis? Are inspections documented and logged? Are plans in effect to correct deficiencies?
NON CONFORMANCE How are non-conforming parts, services and repairs documented and handled? Are non-conforming parts sent back to the vendor for credit? Is non-conformance documented to prevent the same parts and services from being used again? How are complaints from the customer (oil company) documented? Are plans formulated to prevent repetition of poor operational performance? Are operator complaints formalized and documented? Has performance criterion been identified in terms of the operator's objectives? Has a plan been developed to continuously improve operational performance in terms of operator objectives?
CORRECTIVE ACTION PROCEDURES What corrective actions are taken by the contractor when products and services are found to be unsatisfactory? How does the contractor handle its non-conformance and substandard performance? Does a list of operator performance criteria exist? Are the drilling crews made aware of the performance criteria expected by the operator? Is the operation graded on performance?
RECORD KEEPING What records are kept? How are records stored? Are unnecessary records kept? Where are they stored? Are the records available to the rig supervisors? What is the condition of the records and storage areas?
QUALITY AUDITS Does the contractor audit the rig operations? Are the audit findings documented? Does senior management visit the rig? Is the visit documented? Does the management visit consist of a checklist? Does the visit result in a work plan? Does the plan require feedback? What management levels visit the rig? Do third party companies do an audit of the rig?
TRAINING AND TRAINING RECORDS Is the required training tracked? How does management assure themselves that the required training is being done? Are training certificates posted on the rig? What is the required training? What is the minimum training required for all positions?
STATISTICAL TECHNIQUES Are training records kept? Are safety records kept and are the records accurate? Are personal injuries documented and tracked? How? Are mechanical downtime statistics kept? Is operational performance tracked and statistics kept? Are end of well reports kept? How are IADC reports kept? Is a deck log maintained? Is a equipment maintenance history kept? Are weather logs kept? Is an engine log book kept?
SAFETY Does a safety policy exist? Can safety responsibility be traced to senior level management? How? Are incidents, that have not resulted in personal injury, recorded and investigated? Are incidents given a severity potential? Are industrial illnesses recorded? Is potential for industrial illnesses recorded? Is a hazardous materials program in effect? What does the safety training consist of? Is safety training documented? Are safety meetings held? What is the frequency of safety meetings? Are the meetings documented? Are drills held? Are drills documented? Are drills logged? Is the safety equipment on the rig inspected? By whom? What is the frequency of the inspections? Does the company set safety goals? Does the rig have professional safety support? Do they have a new employee orientation program? Do they have a hot work permit, a permit to work system, and hazardous chemical identification procedure? What is the accident and incident frequency of the rig? What is the LTA record? How has management been assured that accidents and incidents have been reduced to as low as reasonably possible?
EMERGENCY RESPONSE Does an emergency response plan exist? Does the emergency response address: pollution, serious injury, major rig catastrophe, fire, punch through, collision, media response, relative and family response? Is the emergency plan documented? Do they conduct emergency drills? Are the drills documented? Are people assigned emergency response duties? Are emergency response effort coordinated with the operator?
POLLUTION CONTROL AND RESPONSE Does the contractor have a pollution response plan? Do they have a pollution prevention check list? Do they formally inspect the rig to determine if any pollution problems exist? Does a pollution audit result in a feedback plan? How does management assure themselves that pollution problems have been reduced to as low as reasonably possible?

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List of Services Performed and Furnished by Veritas Associates, Inc

1.    Drilling Rig Inspection Services

2.    Drilling Rig Audit Services and Safety Systems Audits and Inspection

3.   Jack-up, Land Rig, Semisubmersible, Platform, Drill Ship and General MODU Inspections and Audits

4.    Legal Consulting and Expert Witness Services, Personal Injury, Contract Disputes, Arbitration Cases, Oilfield Oil and Gas Related

5.    Project Engineering and Project Management for rig newbild, construction, repair and refit projects

6.    Rig Acceptance Testing and Rig Commissioning

7.    Accident and Incident Investigations, 

8.    Drilling Contractor Management  Systems Audits

9.   Tug Boat, Supply Vessel,  Anchor Handling and Towing Vessel Inspections, Audits and On Hire Surveys

10.  Environmental and Pollution Control Surveys and Audits

11.  Rig Efficiency and Drilling Efficiency Studies and Programs

 

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